Program Assistant

***This position requires an active SECRET clearance or the ability to obtain a Secret Clearance ***

The Program Assistant provides general administrative support to the Bureau of Trafficking In-Persons (J/TIP) Office of International Programs (IP) Section. Fully On-Site.

Compensation & Benefits:

Estimated Starting Salary Range for Program Assistant starting at $38/hr.

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K and other possible benefits as provided. Benefits are subject to change with or without notice.

Program Assistant Responsibilities Include:

• General Administrative Support for the IP Section.
• Provides general assistance to the IP Section's Senior Coordinator and Deputy Senior Coordinator.
• Leads on drafting and clearing a variety of documents, including Action and Decision Memos, Funding Opportunity Notices, and Congressional Notifications.
• Engages regularly with Department and interagency colleagues on the status of documents and clearances.
• Schedules, organizes, and takes notes at roundtables for anti-trafficking stakeholders who participate in annual J/TIP Office regional programming strategies and review of proposals the office receive for grant funding.
• Posts funding opportunities on websites and engage with applicants on matters related to their funding application. Manages and track clearances on Team documents.
• Assists in the development and clearance of standard operating procedures (SOPs). Proofreads and standardizes all Team documents.
• Takes meeting minutes and disseminates to appropriate Team members; attend meetings in place of IP Team members as needed and provides read-outs.
• Tracks and regularly distributes IP taskings.
• Leads on collecting data for various reports and data calls (e.g., annual Attorney General's Report). Monitors TIP Office's intranet and internet website content as it relates to the IP Section and updates as needed.
• Assists Team members with travel preparation as needed.
• Maintains the IP Team Calendar and provides information as needed for other office calendars (e.g., the J/TIP Office Travel Calendar).
• Acts as a back-up for Team members out on travel or leave.
• Tracks and oversees proper file retention and destruction practices.
• Performs other job-related duties as assigned

Program Assistant Experience, Education, Skills, Abilities requested:

• A Bachelor's Degree in Arts or Science, fields related to international affairs, criminal justice, or with relevant research experience preferred.
• Must be able to obtain a Secret Clearance.
• 1-10 years of demonstrated work experience related to human trafficking, criminal justice, rule of law, international affairs, or international grants management.

Knowledge, Skills, and Abilities:

• Ability to demonstrate excellent organizational, interpersonal, and analytical skills.
• Demonstrated ability to provide excellent customer service.
• Ability to use computer skill successfully.
• Ability to communicate effectively both orally and in writing. Ability to liaise effectively with other J/TIP Office and State Department bureaus and offices as well as external organizations.
• Ability to use computer skills successfully.
• Ability to perform administrative tasks in a timely way from start to finish.
• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Mission Solutions provides support, services, and solutions to federal and commercial customers. The company takes a personalized approach to solving our clients' toughest challenges, helping you make the most of your skills. CNMS is part of Cherokee Federal - a team of tribally owned federal contracting companies. For more information, visit cherokee-federal.com.

#CherokeeFederal #LI

Searchable job titles:

• Administrative Assistant
• Project Coordinator
• Program Coordinator
• Program Support Specialist
• Program Administrator

Keywords:

• Administrative support
• Document drafting and clearing
• Meeting coordination and note-taking
• Funding opportunity management
• Grant administration and post-award support

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, Accommodation request, and Presidential EO 14042 Notice.