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Property Administrative Assistant
Washington, DC
Job Description
JLL has an exciting opportunity to work with our growing Retail Property Management team at Union Station in DC. We are offering the opportunity to join our team working with a global leader in real estate property management.
The Administrative Assistant serves as a fundamental coordinator to property operations and administration. This position reports directly to the General Manager while working with and taking directions from each department Manager.
WHAT YOU'LL BE DOING
This position is the first point of contact for office visitors and callers. Represent the company well by greeting office guests, visitors, contractors, and employees, answering telephone, and directing callers to the appropriate party, act as the point of contact for deliveries, update tenant phone list, respond and follow through on requests for information and communication with all levels of management with minimal supervision.
Maintain the office as a professional, organized, and well-kept environment. General office housekeeping tasks.
Prepare service contracts for operations department, submit work orders.
Track Certificates of Insurance for contractors, specialty leasing/ancillary income programs.
Assist in preparation and distribution of retailer memos, announcements, monthly newsletter.
General filing & Ordering of supplies as directed by the General Manager
Participates as administrative point person for assigned special projects and requests such as the monthly forecast report, annual budget, sales reports.
Serves as retailers' liaison between Shopping Center Management and retailers at the shopping center.
Participates in weekly Management Staff Meetings, taking meeting minutes.
Interacts with Corporate team members from various disciplines, mall management team members, other employees, and customers to assist with information exchange, problem solving and requests.
Prepares, creates, edits requested reports and presentations via Yardi and Microsoft Programs such as WORD, EXCEL, POWERPOINT, etc.
Prepares, processes, files tenant correspondence, memos, reports and maintains up-to-date tenant files - both hard files at the shopping center and digital files.
Setup work orders and coordinate retailer move-in and move-out.
Assist with marketing events.
Other duties as assigned
WHAT WE'RE LOOKING FOR
Computer Skills- MS Office Suite (PowerPoint, Excel, Outlook, Word, etc)
Ability to multi- task and work in a team environment
Experience w/ RE software a plus (Yardi, etc)
Ability to follow instructions and complete tasks as assigned
AP/AR experience preferred
Ability to work Monday thru Friday with reliable transportation
Commercial Real Estate knowledge preferred
Bachelor's Degree preferred
WHAT'S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
Support the exponential growth of our business by providing people integration and synergy
Develop our people for bigger and better roles
Supporting ambitions beyond the workplace
Applying new technology and data to drive change
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
The Administrative Assistant serves as a fundamental coordinator to property operations and administration. This position reports directly to the General Manager while working with and taking directions from each department Manager.
WHAT YOU'LL BE DOING
This position is the first point of contact for office visitors and callers. Represent the company well by greeting office guests, visitors, contractors, and employees, answering telephone, and directing callers to the appropriate party, act as the point of contact for deliveries, update tenant phone list, respond and follow through on requests for information and communication with all levels of management with minimal supervision.
Maintain the office as a professional, organized, and well-kept environment. General office housekeeping tasks.
Prepare service contracts for operations department, submit work orders.
Track Certificates of Insurance for contractors, specialty leasing/ancillary income programs.
Assist in preparation and distribution of retailer memos, announcements, monthly newsletter.
General filing & Ordering of supplies as directed by the General Manager
Participates as administrative point person for assigned special projects and requests such as the monthly forecast report, annual budget, sales reports.
Serves as retailers' liaison between Shopping Center Management and retailers at the shopping center.
Participates in weekly Management Staff Meetings, taking meeting minutes.
Interacts with Corporate team members from various disciplines, mall management team members, other employees, and customers to assist with information exchange, problem solving and requests.
Prepares, creates, edits requested reports and presentations via Yardi and Microsoft Programs such as WORD, EXCEL, POWERPOINT, etc.
Prepares, processes, files tenant correspondence, memos, reports and maintains up-to-date tenant files - both hard files at the shopping center and digital files.
Setup work orders and coordinate retailer move-in and move-out.
Assist with marketing events.
Other duties as assigned
WHAT WE'RE LOOKING FOR
Computer Skills- MS Office Suite (PowerPoint, Excel, Outlook, Word, etc)
Ability to multi- task and work in a team environment
Experience w/ RE software a plus (Yardi, etc)
Ability to follow instructions and complete tasks as assigned
AP/AR experience preferred
Ability to work Monday thru Friday with reliable transportation
Commercial Real Estate knowledge preferred
Bachelor's Degree preferred
WHAT'S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
Support the exponential growth of our business by providing people integration and synergy
Develop our people for bigger and better roles
Supporting ambitions beyond the workplace
Applying new technology and data to drive change
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Open
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