Job Description

Job Title:                  Administrative Coordinator

Department:             Development and Communications

FLSA Category:      Non-Exempt

FTE:                           1.0 Full-time

Reports To:             Manager of Development Initiatives

Work Location:       Washington, DC

Posting Date:            July 28, 2010

Summary

The Administrative Coordinator supports the various development activities of the organization, including oversight of the fundraising database system.  The position includes entering, updating, and analyzing data; producing reports to meet critical fund development needs; and coordinating and executing mass mailing activities including solicitation, response and follow up activities.  As a member of the Development and Communications Team, the Administrative Coordinator will also support communications activities, as needed.

Responsibilities

• Updates the fundraising database for all transactions regarding current and prospective donors.

• Maintains donor data, folders, and financial history in database, and creates and produces reports.
• Coordinates database upgrades.
• Serves as front-line support for development-related data for the website (powered by Convio), including reporting, and on-line giving activities. 
• Ensures prompt and meaningful communication with donors by coordinating and executing mass mailing activities and administrative tasks (e.g. donor newsletters, fall/year-end and off-cycle appeals), as well as sending customized correspondence.
• Provides analysis of appeals
• Reconciles, on a monthly basis all revenues received with finance department records, and provides reports on donations and pledges as requested.
• Assists with the unrestricted giving budget and fundraising goals.
• Creates, organizes, and maintains hard copy donor files.
• Assists with logistics and materials for donor cultivation events.
• Assists with distribution of news releases and other media relations activities.
• Coordinates media reports.
• Works with Labyrinth to ensure all sate registrations are current.
• Writes occasional articles for the donor newsletter, The Growth Chart, and other publications
• Produce and distributes staff newsletter, The Rattle
• Performs miscellaneous job-related duties as needed and support the Chief Operating Officer on administrative tasks, as requested.

·         Provides back-up support to the front desk reception area.  

Skills & Experience

·         Minimum 2-3 years of database experience; experience with fundraising databases, a plus.

·         Accuracy and excellent attention to detail.

·         Excellent oral and written communication skills.

·         Technical aptitude and a proficiency in the internet and in Microsoft Word, Excel, and Access; experience in ResultsPlus, Crystal Reports, Microsoft SQL Server, and Convio a plus.

·         Must be flexible and a fast learner, have the ability to follow through, and understand the importance of maintaining confidentiality.

Education

·         Bachelor’s degree in related field or equivalent.